Job Description: The Campus Manager is responsible for overseeing the daily operations of Bluebrook Academy, ensuring the facility is organized, clean, and properly staffed while maintaining high standards of care, administration, parent communication, and overall center management.

Position Title: Campus Manager
Department: Administration
Reporting Location: No. 117 Baillou Hill Rd North
Reports To: The School Director
Employment Type: Full-Time 
Salary Range: $1,200.00 - $2,500.00 monthly

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Role Summary

The Campus Manager is responsible for the daily operational management, organization, and administrative oversight of the Bluebrook Academy campus. This role ensures the campus operates efficiently, maintains high standards of care and cleanliness, supports staff accountability, manages administrative functions, and provides a welcoming and professional experience for parents, children, visitors, and staff.

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The Campus Manager also provides administrative and operational support to the Director and leadership team while ensuring that campus systems, communication, records, and procedures function effectively.

The Campus Manager also assumes the role of a teacher / caregiver. This is a dual role. This role assumes the key responsibilities below as well as those of a Classroom Teacher or Caregiver

 

Core Responsibilities

Front Desk & Campus Reception Management

• Greet parents, visitors, and children with a friendly and professional demeanor, ensuring a welcoming campus environment.

• Maintain a professional and organized reception area at all times.

• Manage the front desk and serve as the primary point of contact for parents, visitors, and inquiries.

• Answer incoming phone calls and respond to emails in a professional and timely manner.

• Manage communication with parents and other stakeholders.

• Ensure foyer areas remain welcoming and presentable, including keeping candy dishes stocked for parents.

 

Campus Operations & Organization

• Arrive to work on time as scheduled. On time is defined as arriving at least 15 minutes prior to the scheduled shift.

• Maintain overall order and organization throughout the campus at all times.

• Ensure uniforms are:

  • Neatly folded

  • Properly stored

  • Accounted for and organized.

• Ensure all children arrive and depart the campus in proper uniform without exception.

• Ensure toys, supplies, materials, and equipment are returned to their designated storage locations after use.

• Maintain a campus environment that is professional, organized, and presentable to parents, visitors, and staff.

 

Staff Management & Accountability

• Supervise staff members during daily operations.

• Ensure staff complete assigned responsibilities and maintain professional conduct.

• Hold staff accountable for non-compliance with school policies and expectations.

• Document and report staff behavioral or compliance issues when necessary.

• Assist with disciplinary documentation when required.

• Ensure adequate staffing coverage so that no classroom or operational area is left unattended.

• Assist with interviewing prospective staff members when requested to provide an additional perspective.

 

Parent Relations & Communication

• Address parental concerns professionally and intelligently using sound judgment.

• Communicate operational issues, incidents, or concerns to upper management regardless of size or perceived importance.

• Conduct campus tours for prospective families.

• Contact scheduled tours to confirm attendance.

• Call scheduled tours one hour prior to the appointment time to confirm their arrival.

• Ensure parents receive video updates of their children every Monday, Wednesday, and Friday.

• Remove parents and guardians from the parent communication group when a child leaves the campus.

 

Enrollment & Student Administration

• Coordinate the student enrollment process.

• Manage enrollment forms and registration documentation.

• Maintain accurate and organized student records.

• Report student absences when identified.

• Manage offboarding procedures when a child leaves the campus, including all necessary administrative tasks.

• Ensure all student documentation remains accurate and confidential.

 

Financial & Billing Responsibilities

• Accurately receive and record payments including:

  • Tuition

  • Uniform purchases

  • Other campus-related payments.

• Create and send billing to parents by the 13th of each month.

• Calculate and include additional applicable charges such as:

  • Aftercare

  • Lunch fees.

• Issue invoices according to school financial procedures.

• Manage petty cash in accordance with school policies.

• Maintain organized financial records and documentation.

 

Record Keeping & Administrative Systems

• Maintain accurate and organized administrative records including:

  • Attendance

  • Enrollment documentation

  • Student records

  • Health and safety documentation

  • Parent communications.

• Ensure all administrative paperwork and digital records are current and organized.

• Maintain campus administrative systems and documentation procedures.

 

Scheduling & Campus Calendar Management

• Assist in scheduling parent-teacher meetings, school events, and administrative appointments.

• Maintain and update campus calendars for preschool and nursery activities.

• Coordinate scheduling logistics to support smooth campus operations.

 

Campus Cleanliness & Presentation Standards

Maintaining the cleanliness and organization of the campus is a critical responsibility of the Campus Manager.

Daily Standards

• Floors swept and mopped.

• Tables, counters, and surfaces wiped and disinfected.

• Toys cleaned and returned to designated containers.

• Classrooms organized and free of clutter.

• Bathrooms cleaned and stocked.

• Trash removed as needed.

• Reception and foyer areas kept tidy and welcoming.

Weekly Standards

• Dusting of shelves and furniture.

• Deep cleaning and sanitization of toys and play equipment.

• Organization of storage areas and supply rooms.

• Cleaning of kitchen and food preparation areas.

Periodic / Deep Cleaning

• Occasional deep cleaning tasks including organization, sanitization, and general facility upkeep as directed.

The Campus Manager must maintain a cleaner’s roster to ensure these responsibilities are consistently completed.

 

Supplies & Inventory Management

• Monitor inventory of office supplies, classroom materials, and operational resources.

• Maintain adequate supply levels for essential materials.

• Place orders when necessary to ensure the campus never runs out of required supplies.

 

Marketing & Community Engagement

• Ensure at least one TikTok video is posted weekly on the Bluebrook Academy page.

• Ensure posts positively reflect the campus environment and help attract prospective families while engaging existing parents.

 

Event Coordination

• Assist with organizing school events, parent meetings, and campus activities.

• Support logistical planning and coordination of school functions.

 

Compliance & Regulatory Requirements

• Ensure campus operations comply with applicable health, safety, and regulatory requirements.

• Maintain health and safety documentation.

• Ensure campus procedures align with regulatory guidelines.

 

Administrative & Leadership Support

• Provide administrative support to the Director, nursery manager, and teaching staff when needed.

• Assist the Director with campus management and operational coordination.

• Support the general operations of the campus to ensure smooth daily functioning.

 

Performance Accountability & Operational Standards

The Campus Manager is responsible for ensuring the overall operational quality, organization, and professionalism of the campus.

The Campus Manager will be evaluated based on:

• The cleanliness and organization of the campus

• Parent satisfaction and communication quality

• Staff professionalism and accountability

• Accuracy of administrative systems and records

• Operational efficiency and campus readiness

The Campus Manager is expected to identify and address operational issues proactively and take initiative in improving campus efficiency, organization, and parent experience.

 

Non-Negotiable Campus Standards

The following standards are considered essential to the successful operation and reputation of Bluebrook Academy.

Punctuality & Reliability

• The Campus Manager must arrive 15 minutes before their scheduled shift and be prepared to begin work at the start time.

• Staff punctuality and attendance must be monitored and addressed when standards are not met.

 

Campus Cleanliness & Organization

• The campus must remain clean, organized, and presentable at all times.

• Classrooms, bathrooms, and common areas must consistently meet the cleanliness standards outlined in this document.

• Toys, materials, and supplies must be stored in their designated locations.

• Clutter, disorganization, or unsanitary conditions must be addressed immediately.

 

Professional Environment

• Staff must maintain professional conduct, appearance, and communication.

• Parents and visitors must always be treated with courtesy, respect, and professionalism.

• Reception and foyer areas must remain welcoming and orderly.

 

Child Safety & Supervision

• The safety and well-being of all children is the highest operational priority.

• Any safety concerns or incidents must be addressed immediately and reported to leadership.

 

Communication & Responsiveness

• Parent concerns must be addressed promptly and professionally.

• Operational issues must be communicated to leadership without delay.

• Administrative communications should be handled in a timely manner.

 

Operational Readiness

• Classrooms and staff must have the materials and resources needed for daily activities.

• Operational disruptions should be anticipated and prevented whenever possible.

Failure to maintain these standards may result in performance review and corrective action.

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Qualifications & Skills

Education

• High school diploma or equivalent required

• Associate's or Bachelor's degree in Business Administration, Education, or a related field preferred

Experience

• Previous experience in an administrative role

• Experience in an educational or preschool environment preferred

Core Skills

• Strong verbal and written communication

• Strong organizational and multitasking abilities

• Attention to detail in record keeping

• Strong interpersonal and problem-solving skills

• Ability to interact professionally with parents, staff, and children

Technology Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

• Familiarity with phones, printers, and scanners

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Additional Requirements

• Valid CPR Certification

• Valid First Aid Certification (the individual is required to renew as necessary ensuring that it remains up to date at all times.)

• Preschool teacher certification or degree in education preferred

• Ability to pass a background/security check

• Ability to obtain any certifications required by regulatory authorities

• Flexibility to work extended hours during peak periods or special events

• Familiarity with early childhood education practices is an asset

 

General Responsibility Clause

The responsibilities listed above represent the primary duties of the Campus Manager role but are not exhaustive. The Campus Manager is expected to demonstrate initiative and may be required to perform additional duties as reasonably requested to ensure the safe, efficient, and professional operation of Bluebrook Academy.

 

How to Apply

You may apply in this way:

Please submit your resume and a cover letter outlining your experience and suitability for the position along with a completed Bluebrook Academy application form via our careers page.​